087 230 8740 info@kinetixgroup.co.za
control and the visibility

Printing is the cost no one's watching.

Most businesses have no idea what they spend on printing, who's printing what, or whether confidential documents are sitting unclaimed on a tray. Pages pile up, colour and toner costs creep, sensitive documents go astray — and without data, there's nothing to manage. Print is often a business's least-visible controllable cost.

Kinetix Print Management gives you both the control and the visibility. Print management software secures every document, enforces rules that cut waste, and allocates costs to the right people — while a Microsoft Power BI dashboard turns your whole print environment into data you can actually act on.

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side view employee using printer work

WHAT'S INCLUDED

Secure Print Release

Jobs are held until the user authenticates at the device, so confidential documents never sit unattended on a tray. Send to any networked printer and release it wherever you are — secure and convenient.

Cost Control & Usage Tracking

See exactly who prints what, where, and at what cost. Set quotas and budgets, and turn invisible print spend into a managed, measurable line item.

Cost Allocation & Chargeback

Assign print costs to users, departments, projects, or clients — and charge them back. Built for legal, education, and professional services that bill or budget by matter or cost centre.

Print Rules & Policies

Enforce duplex and mono by default, cap large jobs, and route output to the most cost-effective device — automatically reducing waste, cost, and environmental impact.

Scan & Digitisation Workflows

Scan straight to email, folder, or the cloud with OCR, and route documents into your business systems — turning your MFPs into the on-ramp for going paperless.

Reporting & Power BI Dashboards

A Microsoft Power BI management information system pulls data from your service desk, devices, and print software into clear dashboards — so you can see trends, prove savings, and keep improving.

WHERE IT FITS

Foundation

The right devices, supplies, and service desk — the managed hardware your print environment runs on. (Covered by MPS, Office and Production Print, Device Management, and Field Services.)

Print Management Software

Print management software integrated across your fleet to secure documents, enforce rules, control costs, and streamline scan workflows.

Reporting & MIS

A Microsoft Power BI management information system that consolidates every data point — service desk, devices, and print software — into reporting and dashboards for full transparency and better decisions.

HOW IT WORKS

1

We audit your print environment

A print audit shows what you have, who prints what, and where the cost and risk sit — the baseline for everything that follows.

2

We deploy and configure the software

We integrate print management software across your fleet — secure release, rules, cost centres, and scan workflows — configured to how your business actually works.

3

We report and optimise

A Power BI dashboard makes your print environment visible, and we use the data to keep cutting cost and waste over time.

woman relaxing office printer
Single Partner Solution

WHY KINETIX

  • Software and the fleet it runs on We don't just sell software — we manage the whole print environment it sits on, so it's deployed, supported, and actually used.
  • Built on leading platforms Print management built on the platforms we partner on — Canon, Konica Minolta, and Sharp — to manage your fleet, whatever the brand.
  • Visibility most providers don't give A Microsoft Power BI management information system turns service-desk, device, and print data into dashboards — real numbers, not guesswork.
  • Security and POPIA in mind Secure print release keeps confidential and personal information off unattended trays, supporting your POPIA obligations.
  • SA-based, nationally deployed Local teams in Centurion, Johannesburg, Durban, and Cape Town, with local support.

Ready to see what your printing really costs?

Book a free print audit. We’ll show you who’s printing what, where the cost and risk are hiding, and how print management software and Power BI reporting would put you back in control.

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